Minutes EGM August 31

• Tsemppi Board Meeting Minutes 1 – March 8, 2011
• Tsemppi Board Meeting Minutes 2 – April 5, 2011
• Tsemppi Board Meeting Minutes 3 – April 27, 2011
• Tsemppi Board Meeting Minutes 4 – May 17, 2011
• Tsemppi Board Meeting Minutes 5 – June 8, 2011

The next Board meeting following summer holidays will take place on August 10, 2011. Feel free to contact us if you have any questions!

Place: Tsemppi room, Mannerheimintie 5B, 4^th floor.

Attending: Mohsen, Kate, Johanna, Tianyan, Laura, Giuseppe, Liisa, Linge, Henrik

1§ Discussion and Approval of Annual Reports

The annual report 2010 was discussed, minor changes were made, and the report approved by the meeting.

The financial report 2010 was discussed, and it was decided to suspend its approval until a new version will be send to the participants of this meeting, and approval was given later via e-mail once the financial report was polished.

The action plan for 2011 was discussed and it was decided to create a google-document, which will be jointly edited so that additional plans regarding the strategy towards Master’s degree students will be included. The document will be edited until Thursday and then uploaded to the tahlo-interface. The action plan 2011 was approved.

It was decided to update the information of the Tsemppi-slot on the organizational blackboard in the main building of the University and to create a new mission statement for Tsemppi that will replace the information available on the website and in all external presentation of the organization.

2 § Election of auditor

Tianyan Liu was elected auditor for 2011.

3§ Release of the previous Board

The previous Board was released.

4§ Changes in the Regulations of Tsemppi

It was decided to change the official name of Tsemppi from “The name of the organization is TSEMPPI – an organization for international degree students at the University of Helsinki (the rules of Tsemppi, article 1.1) to “TSEMPPI – an organization for internationally-minded people at the University of Helsinki” in order to better reflect the members of Tsemppi, who are also PhD-students, Post-docs, etc. and cannot be subsumed under the label “international degree students” any longer.

5§ Elections of the New Board

Katrina Jurva was elected President.

Laura Sibinescu was elected Secretary / Vice-President.

Feiran Long was elected Treasurer.

Giuseppe Lugano was elected PhD-coordinator.

Mohsen Saadatmand was elected coordinator for post-docs and PhD-students.

Henrik Schmidt was elected board member responsible for social events.

Liisa Ketolainen was elected board member responsible for social and political affairs.

Søren Berg-Rasmussen was elected board member responsible for external relations.

Giangabriele Casci was elected board member responsible for IT support.

Linge Ayubah and Johanna Leinius were elected board members.

6§ Other issues

There will be a dropbox-folder created where Tsemppi will collect templates and relevant documents, creating an institutional memory that will provide continuity for its organizational life so that no knowledge will be lost.

7§ Next Meeting

The next Tsemppi meeting will be held on Tuesday, March 8, at 17:00h. This year’s strategy and a schedule of events will be discussed.

Minutes: Johanna

Events:
1. Finnish class: Tianyan is in contact with Alexandra who is coordinating the project for the university, they want our comments about the possible content and structure of the Finnish classes. Ami, who knows her, will write to Alexandra and comment on our preferred content: No that formal, more about speaking Finnish and learning vocabulary that you can actually use in real life. It would be good if the project could start with period III in January.

2. Tallinn trip December 3: 11 people signed up and Kate sent out the payment information to those that registered (as Viking Line already has the reservation information, it is rather impossible to include other people in the group discount price, but Kate will ask for Ami and Diana). People have time to transfer the money until Wednesday Nov 10 and Viking Line wants the money Monday Nov 15, so we should be okay. Kate will contact Feiran, send him the account info from Viking Line and ask him to make the transfer then.

3. Board Games: Next Board Games is on Saturday November 13 at 19:00, Henrik will write the invitation for the mailing lists and facebook, Johanna will reserve a room (just checked, Aurora is free, so I’ll send a mail and reserve it for us).

4. Iceskating: still on, Nov 24. There’s nothing to plan really, Kate will simply write the invite and send it out.

5. International Sitsit Sunday December 12: The date is alright with all those present, it is in co-operation with ESN and the location is Alina-Saali. Rachel wants to be the ceremonial master, Tianyan will design the poster and Ami and Tianyan will be our kitchen guys. Søren, could you do the menu? Do you have time to be there and help with cooking? Johanna will contact Aino and agree on a meeting and then send around the meeting info so that all interested can join.

6. Viikki reach-out Friday November 12 at 17:00h: Rachel proposed to go to Viikki and have a Tsemppi Friday afternoon drink for the Viikii students. Rachel will do posters and send out an e-mail, and all Tsemppi people that have time should come!

7. Whiskey tasting week 50: Rachel calls the bar Black Door and asks about the prices for a whiskey tasting and possible dates.

How to get more people:

1. EVERY Board member gets one person involved. So that is your homework guys: Go talk to your friends and acquaintances and ask if they would like to do something in Tsemppi and force them to come to our next meeting. Talk even to those that you think might not be interested, as you never know… And all other people reading the minutes in our website: If you would like to become part of the Tsemppi team, please contact us or simply come to our next meeting, we would be very happy to see you there!

Next Meeting:

1. No plans yet, first the meeting with ESN and then we’ll see. But the strategy of having the meetings in the evening and at the place of somebody is good, so maybe we should continue that. Comments?

I: EVALUATION OF PAST EVENTS
Board Games Night is a success, many people also showed up to the last one, so it’s definitely going to be a recurring event.
Forest trip: great success, there seem to be an interest in fun and social events. Mainly exchange students participating, where are the MA’s?
ANCIS: there was a mismatch between the registrations and the people that actually participated continuously in the whole event, probably because the week as such was quite full with other events and it was exam week for many. Next time maybe not attach it to the University’s International Week and choose a week that is not that full.
HHRC: fun event and many teams participated, but more inside needed from those that were there. Next time.

II: PLANNING NEW EVENTS
International Sitsit; Scheduled for Sunday, 12.12.2010. It’s in co-operation with ESN, so there will be a separate planning meeting with Aino from ESN and all others that are interested in helping organize it. JOHANNA is in charge and will contact Aino. The date of the meeting will be announced via the mailing list and all those interested in organizing the Sitisit are invited to join.
Finnish class: Søren informed us during the last meeting that there seems to be interest from the university’s / department’s side to revive the Finnish tutoring that Tsemppi organized some years back. These classes would be given by Finnish students studying to become Finnish teachers, but still be less formal than the official Finnish classes offered by the University. Their focus would be speaking and learning new vocabulary by playing games or talking about a specific topic. TIANYAN is the one responsible for getting in contact with the university and organizing it, he will contact Søren for more details.
Pikkujoulu: Tsemppi will organize a traveling Pikkujoulu this year on Friday, 3.12.2010. We will make a day trip to Tallinn and visit the Christmas market there, get some nice food and glökki and enjoy the ferry ride back. So, it’s Pikkujoulu, just better. KATE will check prices and availability and also how much in advance we need to buy the tickets.
Ice-skating: The ice-skating rim in Kallio will open soon, and we will organize a Tsemppi ice-skating thing on Wednesday, 24.11.2010. KATE is in charge.
Board Games: The next Board Games Night will probably take place on Friday, 12.11.2010 (sorry Jan!), but HENRIK has to check his calendar and will confirm the date as soon as possible.

Attending

]]> http://www.tsemppi.com/board-meeting-minutes/board-meeting-minutes-march-29th-2010/81 /feed 0 http://www.tsemppi.com/board-meeting-minutes/board-meeting-minutes-march-4-2010/76 http://www.tsemppi.com/board-meeting-minutes/board-meeting-minutes-march-4-2010/76 #comments Thu, 01 Apr 2010 15:31:25 +0000 admin http://gamma.tsemppi.com/?p=76 Date: 4.3.2010

Start: 19:30

End: 22:00

Participants

Members of the Board

• Johanna Leinius
• Julia Toivanen
• Henrik Schmidt
• Rachel Strickman
• Sören Berg-Rasmussen
• Kate Jurva
• Marja-Liisa Helenius

Guests

• Anna Rämö

Items discussed:

• Tianyan is going to do the invitation letter (for new students)
• Ami is to check if info@tsemppi email address still works (password and all that)
• Website meeting Saturday
• Ancis: Julia is going to try to get “those” people to come to Helsinki on Thursday to discuss about the hosting of the event and all that. (by the way Julia, good luck with the exam tomorrow!)
• Giuseppe will contact the necessary people with regards to the post-grad project
• on the 21st, there is a panel discussion about immigration for students. At 11:30 (the location was not specified) Ami said he could do it/go there.
• Vuosijuhla: we need to figure out what happens with the band. Soren offered to do that. Also maybe a little presentation of the history of Tsemppi (movie trailer style anybody?) We need people to do the decorations
• Pohjanhovi: in process (ok, I was told to write this, I am not sure exactly what it means)
• French dinner evening on April 3rd.

Next Tsemppi meeting March the 19th.

Alexandru Filip Secretary.

Time: February 19th, 2009, 18:00 Place: Kuppila / vanha

Present: Julia, Alex, Tianyan, Ami, Rachel, Soren, Anna, Sedeer, Marja-Liisa and Georgi.

1) Julia is to send Soren the final version of the HYY applications (and he will transform them into PDF’s)

2) Bulgarian Dinner Night – Either in the last week of April or the first week of May. Georgi will check the dates and also the (bulgarian) people involved, like ambassadors, etc. We will have to check the availability of the rooms (Alina Sali will only be free on a Monday, Mannerheim might be free on other days)

3) Laskiainen – Next Tuesday. Saturday morning, a flag will be made at Soren’s place. Tusday meeting will be at around 2 o’clock. No exact spot was decided upon.

4) The Anniversary – April the 25th. On the 26th we will meet and discuss the event (at 12 at Ylliopilasaukio, if I wrote down correctly). Buffer discussion…We also need to discuss how much money Tsemppi is willing to spend from the budget in case it is needed.

Tianyan must make the drafts for the invitations (we need to send out the invitations within the next 3 weeks (electronic invitations included)) +make a poster +design drink tickets.

(and somebody said somehting about going thursday at 18:00 to the ‘place’ where ‘they’ would show ‘it’ to us…Julia, u know what was meant by this?)

5) French dinner evening – will be decided upon at the next meeting

6) March 20th date chosen for Finnish in a bottle. (Place not mentioned)

7) Crafts night – Wednesday 11th March. (Place not mentioned)

8)Board Games Night (yaaay) – April 4th. (Place not mentioned)

9) Museum trips – Rachel will be making some inquieries about it (is this spelled correctly?)

10) Ancis – Tampere wants to host it. (Maybe) Soren/Julia/Tianyan will go speak to them.

Next meeting in 2 weeks, on March the 5th.

Alexandru Filip, (Secretary)