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Board meeting minutes – March 29th, 2010

Minutes of Tsemppi Board meeting 29.03.10

Date	29.04.2010
Start	18.45
End	20.00

Attending

Members of the bord	Guests
Johanna Leinius
Henrik Schmidt
Julia Toivanen
Feiran Long
Tianyan Liu

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1	Finnish in a Bottle
	Changed date Will be held on Sunday on the 4^th of April Henrik will be in charge Invites will be send via E-mail Julia will inquire after the game from Ami
2	Board game evening
	On Friday the 3^rd of April Will be at Aurora Johanna will check time of booking Henrik will organise and send invites.
3	Swiss Dinner Night
	On the 9^th of May, 19.00 at Aurora-Sali Johanna will put a registration on homepage Henrik will organise 3 Fondue pots
4	Tsemppi Vuosijuhla
	On the 25^th of April Julia in charge and write invitations, book room and contact Sören for details Will be in a Cocktail format Tianyan will paln what to serve as food and drinks Fingerfood Cocktails 3e Free food + welcoming drinks Julia will invite old board members and deal with speeches and program. Tianyan will design a poster for the event.
5	Kayaking
	On the 8^th of May Ami is organizing
6	Sushi Night
	On the 7^th of May Johanna will book Aurora
7	Vappu Overall Painting and preping
	On the 28^th of April Decorating a Tsemppi handprint on overalls for Vappu Julia will get paint Blue
8	Homepage Workshop
	On the 1^st of April at 18.00 Ami will give a workshop on how to use the new homepage
9	Board review
	Julia gave a quick summary about different HYY activity There will be a leaflet in the University/HYY welcome pack for international students when they start studying in Finland.
10	International Masters decree meeting
	Johanna will meet some professors and keep us posted.

2010-04-01 Board Meeting Minutes No Comments

Board meeting minutes – March 4, 2010

Date: 4.3.2010

Start: 19:30

End: 22:00

Participants

Members of the Board

Johanna Leinius
Julia Toivanen
Henrik Schmidt
Rachel Strickman
Sören Berg-Rasmussen
Kate Jurva
Marja-Liisa Helenius

Guests

Anna Rämö

1	Event Planning
	International Dinner Nights: Swiss Dinner Night on 9^th of April, 19:00: Henrik organizes Fondue pots through family connections, Johanna in charge of organizing ingredients and general organization Limiting the participants to 30 people due to the limited amount of pot space? Sushi Night on 8^th of May, 19:00: Johanna reserves Aurora-saalis Rachel is our chef du jour At least one more in Autumn Finnish in a Bottle on 3^rd of April: Julia and Marja-Liisa see if they can organize it Johanna reserves room (just sent another reservation for Aurora as it was free on that day) Board Games: Henrik is our new Master of Board Games and thinks of some dates, we try to offer them monthly Crafts Nights: Rachel is in charge Special events International Sitsit on the 20^th of November: One week before the HYY-vuosijuhlat, which will be celebrated on Friday and Wednesday this year Cooperation with ESN? Alina-saali has to be reserved when reservation round is up, Sören figures out when that is, if not, Hämäläis-Osakunta Vappu: Picknick on the 1^st of May, present with the flag on the event the day before Flooranpäivä: We figure out what is all about, but regardless of actual meaning have a Picknick at Suomenlinna because it’s May and warm Welcome Party Halloween Party Opening Carnival Rector’s Party Orientation Course: Sören figures out whom to contact and makes sure we get an opportunity to present Tsemppi Trips and Outdoor Activity: Trip to the Zoo as a family event for those with children and all others who like the zoo: Rachel organizes it Hiking in Keskuspuisto, Helsinki Hike, Nuuksio: Rachel again? Camping at Munkkisaari (?): Sören figures out how the island is actually called Ateneum Photography exhibition: Julia finds out if there are group discounts and sends an invite if there are
2	Ribbons
	We will get us some Finnish student union ribbons and be all official and Finnish
3	Welcome-Letter to new international degree students
	Julia will write the welcome letter to be put into the welcome package sent out to all new IDS until Friday and send it to Sören and the person in charge of it in HYY (Hannah?)
4	Google Calendar
	Johanna will create a google calendar with the Tsemppi events and share it with the Board members so that everyone can put in and look up events (PhD etc.) and we can keep track of what is happening when
5	New Meeting
	29^th of March, 18:30 Organizing Finnish in a bottle and Swiss Night Tsemppi Vuosijuhlat 23^rd/24^th of April: What do we want to do? Julia or Sören check the exact date

2010-04-01 Board Meeting Minutes No Comments

Board Meeting Minutes – 05.03.2009

Present: Julia, Alex, Soren, Giuseppe, Long, Tianyan, Ami, Marja-Liisa

Items discussed:

Tianyan is going to do the invitation letter (for new students)
Ami is to check if info@tsemppi email address still works (password and all that)
Website meeting Saturday
Ancis: Julia is going to try to get “those” people to come to Helsinki on Thursday to discuss about the hosting of the event and all that. (by the way Julia, good luck with the exam tomorrow!)
Giuseppe will contact the necessary people with regards to the post-grad project
on the 21st, there is a panel discussion about immigration for students. At 11:30 (the location was not specified) Ami said he could do it/go there.
Vuosijuhla: we need to figure out what happens with the band. Soren offered to do that. Also maybe a little presentation of the history of Tsemppi (movie trailer style anybody?) We need people to do the decorations
Pohjanhovi: in process (ok, I was told to write this, I am not sure exactly what it means)
French dinner evening on April 3rd.

Next Tsemppi meeting March the 19th.

Alexandru Filip Secretary.

2009-03-10 Board Meeting Minutes No Comments

Board Meeting Minutes – Feburary 19th, 2009

Time: February 19th, 2009, 18:00 Place: Kuppila / vanha

Present: Julia, Alex, Tianyan, Ami, Rachel, Soren, Anna, Sedeer, Marja-Liisa and Georgi.

1) Julia is to send Soren the final version of the HYY applications (and he will transform them into PDF’s)

2) Bulgarian Dinner Night – Either in the last week of April or the first week of May. Georgi will check the dates and also the (bulgarian) people involved, like ambassadors, etc. We will have to check the availability of the rooms (Alina Sali will only be free on a Monday, Mannerheim might be free on other days)

3) Laskiainen – Next Tuesday. Saturday morning, a flag will be made at Soren’s place. Tusday meeting will be at around 2 o’clock. No exact spot was decided upon.

4) The Anniversary – April the 25th. On the 26th we will meet and discuss the event (at 12 at Ylliopilasaukio, if I wrote down correctly). Buffer discussion…We also need to discuss how much money Tsemppi is willing to spend from the budget in case it is needed.

Tianyan must make the drafts for the invitations (we need to send out the invitations within the next 3 weeks (electronic invitations included)) +make a poster +design drink tickets.

(and somebody said somehting about going thursday at 18:00 to the ‘place’ where ‘they’ would show ‘it’ to us…Julia, u know what was meant by this?)

5) French dinner evening – will be decided upon at the next meeting

6) March 20th date chosen for Finnish in a bottle. (Place not mentioned)

7) Crafts night – Wednesday 11th March. (Place not mentioned)

8)Board Games Night (yaaay) – April 4th. (Place not mentioned)

9) Museum trips – Rachel will be making some inquieries about it (is this spelled correctly?)

10) Ancis – Tampere wants to host it. (Maybe) Soren/Julia/Tianyan will go speak to them.

Next meeting in 2 weeks, on March the 5th.

Alexandru Filip, (Secretary)

2009-02-22 Board Meeting Minutes No Comments

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